More ways to organize your work with technology Consider which folders and tags you use the most, and find ways to keep them running smoothly. This is also a great time to look for any more opportunities to automate your file management system. Use that information to remove tags you don't use, add tags you need, and change other tags to fit your workflow better. Revisit your tags and adjust for successĪfter your month-long trial, look at your tag list and the notes you made. "templates")?ĭo you want to use only nouns, adjectives, or verbs, or will you combine them?Ħ. Will you stick to singular or plural words (e.g., "template" vs. Make your tags consistent by answering questions like: Look for tags that overlap and combine them where needed. What thoughts go through your head when you look for files? Do you need to find them based on certain purposes over others? Write those concepts down. Genre (Examples: Vacation photos, pet photos, insurance photos)Įvent (Examples: Winter 2024 Fundraising Gala, Aunt Shelly's birthday party) Project or campaign (Examples: Spring 2023 Social Media Campaign, Summer 2023 PR Push) work (Examples: Personal picture, work document) Phase of work/client relationship (Examples: Onboarding, proposal, performance evaluation)įile status (Examples: To-do, doing, done)ĭepartment or client (Examples: Finance department, My Client Inc.) Grab a notepad or open a blank document, and write as many ideas for tags as you can based on categories like:ĭocument purpose (Examples: Blog post, reference doc, contract, ledger) We're going to start big and narrow down from there. With your files' home settled, let's move on to tags. TagSpaces (Web, Windows, MacOS, Linux, Android)Ģ. But it's better than nothing if you're a die-hard Google Drive user. It's not perfect-I found that I had to press enter to go through the full list of results to find my file. You can then find a tag by searching for it with its # symbol in your search box. This will bring up the information panel on the right side of your screen.Ĭhoose the file you want to tag and scroll down to the Description section in the information panel.Įnter your tags beginning with a # symbol and separated by commas. Here's how you do it:Ĭlick the i symbol in the upper-right corner of your Google Drive interface. Hat tip to CharliAI for coming up with this idea. You can get around these hurdles with what I call "the people's tagging method," which any user can do. But only certain people can use it, and one file can only have up to five labels. Google is rolling out a labels feature for paid plans that administrators can use on an organizational level. Google Drive's tag situation is… interesting, but tags are indeed there. You can add as many tags as you like to a file, but in most systems, you can't put a tag within a tag like you can with a folder. Tags: Tags work like keywords you assign to files. You can set up a hierarchy of folders by putting folders into other folders, but you usually wouldn't put one file into multiple folders. Here's how each one works:įolders: Folders sort files into groups. Tags and folders are tools you can use to organize your files in different ways. Here's how to tag your files to find and sort them more easily.īuild automation into your folders and filesĬreate your tags and go through a test run Tags add another dimension to your file system to help you make sense of the chaos. Folders help us make sense of our files, but they can be a one-dimensional system. If your files look anything like mine, they're a maze of folders wrangling the hundreds (thousands?) of documents you keep on hand.
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